Honorary Secretary

 

Introduction

TreeSisters is  looking for an inspiring individual to join our small but committed board of UK Trustees as a hands-on Honorary Secretary, with a genuine interest in TreeSisters and Feminine Nature based Leadership to join our Board. 

This will involve maintaining an overview of the governance and smooth running of the Board at an exciting time of expansion and increasing visibility for the charity, globally.  We are a small team with limited legal expertise. We are looking for a Secretary who will be hands-on in guiding the charity and be available to provide advice on an ad hoc basis

This individual will be responsible for the smooth running of administration relating to Board meetings and ideally will either have a background in law or a strong understanding of Charity Governance from previous charity experience.

The role of the secretary is to support the chair by ensuring the board functions smoothly. 

We expect the role requires 2-3 hours per week, however, there are lots of projects that the new Trustee would be welcome to be part of should their availability allow. 

 

Closing date for applications: 12th April 2021

To apply for this post, please send to the contact details below, your CV reflecting appropriate qualifications and experience and a letter stating why you are suitable for the post, what attracts you to this role and what your availability is.

Please add the title of the role you are applying for in the email title and send
 to: clare-marie@treesisters.org


Who Are We?
TreeSisters is a UK registered social change and reforestation charity that places tropical restoration into everyone’s hands. Through individuals and businesses that give back to nature every month, TreeeSisters has so far funded the planting of over 15 million trees across 12 locations in Brazil, Borneo, Cameroon, India, Kenya, Mozambique, Madagascar, Nepal and West Papua.


Our Mission/Vision
https://treesisters.org/about-us

Our vision is a world in which it is normal for everyone to protect and restore themselves and their world. Our mission is to rapidly accelerate tropical reforestation by inspiring and channelling women’s Nature-based feminine leadership into local and global action.


Key responsibilites include:
In addition to the general responsibilities of a trustee, duties of the secretary are as follows:
Being the ‘guardian’ for good governance, drawing the Board’s attention at Board meetings and sub-committees to legal and other issues relating to governance that may arise.
To advise when external legal or other expertise/advice is necessary.
Preparing agendas in consultation with the chair and chief executive, and circulating them and any supporting papers in good time
Making all the arrangements for meetings (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc)
Receiving agenda items from other trustees/staff
Checking that a quorum is present
Taking minutes (or being responsible for them being taken) and circulating draft minutes to all trustees
Ensuring that the minutes are signed by the chair once they have been approved
Checking that trustees and staff have carried out actions agreed at a previous meeting
Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required)
Sitting on appraisal, recruitment and disciplinary panels if required


Person Specification
In addition to the person specification for a trustee, the secretary should have the following qualities:
Organisational ability
Commitment to the vision and objects of TS and everything that entails
Ability to work through ambiguity
Emotional intelligence
Knowledge or experience of charity and committee procedures
Minute-taking experience
The role requires an understanding of the law relating to good governance and whilst it would be an undoubted advantage, we do not expect all candidates to be legally qualified.
Commitment to DE&I


Legal and Organisational
By applying for the role, you will be affirming that you are not disqualified by law from acting as a trustee.  Trustees are appointed for a term of 3 years and are then eligible for re-appointment.  

In addition to Trustees’ legal duties, we ask all Trustees to:  

  • Advocate for the work of TreeSisters, including in building relationships, networking and fundraising on our behalf; and 
  • Share our vision and values

The board meets virtually for half day Board meetings every other month with at least one face to face meeting per year.  There is some sub-committee work which takes place mainly on the alternating month.  The aim is to move to quarterly Board meetings by September 2021.


Our Commitment to Diversity and Inclusion

TreeSisters believe that diverse boards strengthen society. We will strive to remove the barriers that prevent people from applying to become trustees and help our clients to recruit and support people with a wide range of skills and lived experience.


 


TreeSisters is an equal opportunity employer and registered UK Charity #1149961
TreeSisters Fifth Floor, Mariner House 62 Prince Street Bristol BS1 4QD United Kingdom